- You must maintain enrollment in a minimum of six (6) units during the fall andspring terms to be eligible for FWS, and three (3) units during the summer and winter terms.
- The last possible working date for the financial aid award year for FWS is June 30.
- Students are required to stop working under FWS when they drop below the required units, run out of funds, or reach June 30, whichever comes first.
- Students must notify their supervisor, the financial aid department, and student employment in human resources if they drop below the required units.
- Please note, that students may switch to regular student employment if they use their entire FWS award as long as the hiring supervisor approves the change. Students who work under regular student employment must be enrolled in at least 12 units.
- Students wishing to work under FWS continuously through the next award year must renew their Free Application for Federal Student Aid (FAFSA) for the upcoming academic/award year.
- Students working with children or cash will be required to be fingerprinted at no charge to the student.
Step-by-Step Checklist for Hiring a FWS Student
Student - Confirm Your FWS Eligibility
You must have a completed financial aid file. If you have any missing requirements or have not submitted a FAFSA, stop and complete those items before moving forward. Visit your Financial Aid Dashboard to confirm. Once you have a completed financial aid file, submit a Financial Aid Request Form and make sure you select "Federal Work Study" as the Type of Request and "What amount of Federal Work Study Funds am I eligible to receive?" in the What can we help you with section. Once received, the Financial Aid Department will confirm your FWS eligibility and will provide you with a Federal Work-Study Employment Referral Form if you are eligible.
Student - Select job openings you are interested in
Student - Contact the listed supervisor to apply
To apply, contact the supervisor listed on the job opening to arrange an interview. You must provide your referral form to each supervisor which has the amount of FWS you are eligible to receive for fall and spring terms. Awards are given for the academic year and can only be earned during the assigned semester. FWS funds are limited and are first come, first served. Please complete the process as quickly as possible. Offered FWS awards, may be canceled at any time.
Your Supervisor - Submit Required Paperwork to HR*
If you are selected for the open position, your supervisor will keep a copy of all the signed employment referral forms and submit them to student employment in human resources.
*If you are not selected for the open position, the supervisor will return the unsigned referral form back to you and you may continue to contact supervisors for other Current Job Openings.
Student Employment - Complete Paperwork and determine a start date
Once student employment receives the referral form, the office will notify you, your supervisor, and the Financial Aid Department of your official start date. You may not begin work prior to the start date.
Timecards and Maximum Hours
Award Amount and Maximum Hours
You and your supervisor are responsible for establishing a work schedule that ensures that hours worked do not exceed the balance of the dollar amount awarded after each pay period (the 26th of the month through the 25th of the following month). You may work up to 20 hours per week, eight hours per day when classes are in session. You are not eligible for overtime, vacation accumulation, sick leave, or unemployment insurance.
Timecards must be signed by both you and your supervisor and must be submitted to the payroll department by the 25th of each month.
Pay dates are the 10th of the following month for on-campus jobs; the 5th of the month for off-campus jobs.
Termination from FWS Employment
You will be terminated from FWS employment if you:
- At any time during the term drop below six (6) units in the fall or spring term and three (3) units in the winter and/or summer term.
- Disqualified from financial aid for failing to meet the satisfactory academic progress (SAP) standards. SAP is checked after grades are posted each semester (fall, spring, and summer). You may continue to work fall and spring hours unless otherwise notified by the financial aid department. The Financial Aid Department will email a list of ineligible FWS students to the appropriate supervisors and notify the student after SAP from the previous semester has been verified. View this article for more details: SAP Standards
- Exhaust your eligible award amount for the semester.